Purchasing optimization consulting for the right purchasing organization
An optimal set-up of your purchasing organization is the basis for high purchasing performance. If this is not guaranteed, purchasing can only make a limited contribution to the competitiveness of your company. It is therefore important to regularly check whether the existing organization is still optimally positioned for future challenges.
Topics and questions regarding the structure of the purchasing organization
- From what size is a division between operational and strategic purchasing sensible and what exactly are the tasks involved?
- Which organizational form do we use to specifically promote our innovative strength?
- What powers does central purchasing have, what powers does local purchasing have and what is the correct distribution?
- Which organizational form can be used to implement strong product group management?
- How can we guarantee optimal cooperation between purchasing and technology in product development projects? Is the technology supported by project buyers or strategic buyers?
- Is supplier quality and strategic supplier development the responsibility of purchasing or the quality department?
It is important to carefully design the right purchasing organization for you, because there is no such thing as a fundamentally valid form of purchasing organization. In our consultation on optimizing your purchasing organization, we work with you to compare the following organizational concepts, their advantages and disadvantages.
Examples of organizational models for individual company units:
Procedure for the right purchasing organization:
1. assessment and analysis
As a first step, it is important to understand your current organizational structure and processes. What are the current strengths and weaknesses of your purchasing organization, what is the potential for optimization and how do your current processes work? To this end, we hold discussions with the purchasing management, purchasing staff, management, technology, production and other internal departments.
In addition, we carry out data analyses on quantity structures such as the number of orders and order items, suppliers, etc.
2. target workshop
The first step is to discuss the results of the assessment and analysis. The objectives for the new purchasing organization are then defined:
- What expectations do we have internally in Purchasing or do the specialist departments have in terms of collaboration?
- How do we meet the expectations of internal departmental customers?
- What is our purchasing strategy and what measures do we derive from it?
3. derivation of new organizational structure
Based on the analysis and the objectives, we work with your employees to develop possible organizational models with the associated role profiles and the respective consequences for the processes and the service level for internal department customers.
The measurable benefits of the new organizational models are then presented.
4. decision on organizational model
The advantages and disadvantages of the new organizational models are discussed together with the management. Coordination of the preferred organizational model and staffing.
5 Implementation and support
At the beginning, the objectives and changes must be communicated to all departments involved and a structured project plan with measures for implementation and further training must be drawn up. Organizationally, the necessary adjustments to the IT systems must be coordinated in terms of timing.
Your added value:
Optimizing your purchasing organization lays the foundations for increasing your purchasing performance:
- Through a clear allocation of operational and strategic tasks and competencies
- For early involvement of purchasing and suppliers in the development process
- For more favorable prices, more quality and innovations from suppliers
Our consultants will support you with proven practical experience in all matters relating to the further development of your purchasing organization.
Get in touch with us to discuss the possibilities for your company.
Customers about us:
Johannes ThalerVice President Supply Chain Management - Swarovski Optik KG
"Overall, SCM PLUS has succeeded in creating a very structured, consistent and coherent concept, from the analysis to the recommendations for action and the organizational structure, in the analysis of our purchasing and especially supplier management. We had already seen some of this in the same way, but it was further sharpened and underpinned by the external view."
Siegfried GrasseggerAL-KO Production Austria GmbH
"Through an interim mandate, Rudolf Kohlmaier from SCM PLUS supported the change process of our purchasing department with high staff turnover. Urgent and new purchasing projects, including the sourcing of new suppliers, were professionally supported. At the same time, stimulating discussions led to the start of process analyses and process optimizations. At the same time, SCM PLUS provided employee training for the entire SCM division. Many thanks for the time together!"
Rainer WeingraberCEO - Wittmann Battenfeld GmbH
"We used SCM PLUS, in the person of Rudolf Kohlmaier, on an interim mandate to fill the position of Head of Purchasing. Mr. Kohlmaier took on responsibility from day one and brought a breath of fresh air into the company with a high level of competence, implementation skills and good cooperation. The result is improved processes and sustainable savings."
Dr. Gerd SchreiterMember of the Executive Board - Swarovski Optik KG
"SCM PLUS has developed a very comprehensive and meaningful overview of the strengths and potentials of our purchasing organization with a high level of expertise and has mapped out clear paths for the future strengthening of the strategic and quality-oriented orientation of purchasing. The tasks were approached with a high level of professional and social competence. We can build directly on the results!"
Thomas KidschunHead of Logistics and Material Management - MV Werften GmbH
"Mr. Rudolf Kohlmaier provided support via an interim mandate in the change process, which brought about a comprehensive, cross-divisional and far-reaching change in the implementation of new strategies, systems, processes and behaviors of the stakeholders of the three shipyard locations. Mr. Kohlmaier's excellent technical expertise in the fields of purchasing, logistics and supply chain management, combined with the active integration of all project participants, were an essential building block for the successful implementation of the change process."
Harald OswaldManaging Director - AL-KO Production Austria GmbH
"Rudolf Kohlmaier from SCM PLUS provided us with perfect interim support in purchasing and also enormously developed our entire supply chain process with his professional and social skills. Through his personal work, he succeeded in taking the entire department with him in the change process. Thank you very much!"
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